Question 1

How do I calculate my team's effective capacity?

Accepted Answer

Multiply team size by productive hours per person per day, then by working days per month. Apply your utilization rate to get effective hours, then subtract maintenance and support allocation. The remainder is your available project capacity.

Question 2

When should I start hiring to avoid capacity gaps?

Accepted Answer

Start the hiring process when your team utilization exceeds 85% or when projected demand will surpass capacity within 3 months. Factor in time-to-hire - typically 4 to 8 weeks - so new team members are onboarded before the gap becomes critical.

Question 3

What is a healthy team utilization rate?

Accepted Answer

A sustainable utilization rate is 70-80%. Below 70% may indicate over-staffing or inefficiency. Above 85% leaves no buffer for unexpected work, sick days, or professional development. Consistently exceeding 90% leads to burnout and increased turnover.

Team Capacity Planner

Your Team

Your Workload

Capacity Analysis

Capacity vs Demand - 4 Quarters

Fill Capacity Gaps Faster